Accessing Supplier Management
1. Sign in to the Terrascope platform
2. In the left navigation panel, go to ‘Supplier Management’
Measurement Steps:
Step 1:Creating and Managing Suppliers – Terrascope Customer’s Action
Step 2: Inviting and Onboarding Suppliers – Terrascope Customer’s Action
Step 3: Accepting the Invitation and Onboarding – Supplier’s Action
Step 4: Creating and Assigning Tasks – Terrascope Customer’s Action
Step 5: Completing Tasks – Supplier’s Action
Step 6: Review the Submitted Data and Acceptance, or Request Revisions – Terrascope Customer’s Action
Step 7: Review the Result on Emission Dashboard – Terrascope Customer’s Action
Step 1: Creating and Managing Suppliers – Terrascope Customer’s Action
Creating a Supplier in the Platform
Open ‘Supplier Management’, then navigate to ‘Suppliers’.
Click ‘+ Add Supplier’.
Enter the required information (mandatory fields are marked with *):
Supplier ID
Supplier Name
Internal Contact (the person responsible for the supplier within your organization)
Supplier Contact Email
Supplier Tier (e.g., Tier 1)
Supplier Location
Measurement Year
Optionally, you may also record:
Supplier Address
Supplier Sector Category (e.g., Manufacturing)
Business Spend and Currency
SBTi Target Status
Scope 1, 2, and 3 Emissions (if available)
Remarks (any comments or additional information about the supplier)
Click ‘Add Supplier’ to save. The supplier will appear as a card displaying the mandatory details provided.
Back to the ‘Suppliers’ section, verify that the new supplier is added.
Supplier Page Overview
The Supplier page provides a summary of key metrics, including:
Total number of suppliers in your list
Number of invitations sent
Number of invitations pending acceptance
Number of suppliers successfully onboarded
Search and Filters
You can use the Search or Filter functions (e.g., by name or location) to locate specific suppliers.
Available filter options include:
Location
Tier
SBTi Target Status
Year
Use the Sort by feature to change the display order based on:
Supplier Name
Supplier ID
Created Date
Updated Date
Location
View by
The View by option allows you to choose how suppliers are displayed, either in card view or table view.
Alternatively: Bulk Creation of Suppliers
If you prefer to add multiple suppliers at once, use the Bulk Upload feature. Go to ‘Uploads’, select Supplier Data and the relevant year, download the template, complete it with supplier information, and upload the XLSX file.
Download the supplier template.
Populate the template with the required details. The template includes the same fields used for individual supplier creation (for example: Supplier Name, Email, Country, Tier, etc.).
Save the completed file in a supported format (typically CSV or Excel, as indicated on the page).
Return to the ‘Uploads’ page and select the completed file.
Start the upload process. The platform will validate the data and automatically create supplier records.
After the upload is successful, open the ‘Suppliers’ tab to verify the complete list of suppliers.
Step 2: Inviting and Onboarding Suppliers – Terrascope Customer’s Action
Go to ‘Suppliers’.
Locate the suppliers you wish to onboard and click ‘+ Invite’. The system will send an email invitation to the supplier’s registered email address, containing a link to onboard onto the CCF platform.
Step 3: Accepting the Invitation and Onboarding – Supplier
The supplier receives an email containing an onboarding link.
When the supplier clicks the link, a sign-up form opens where they can create a username and password.
After completing the sign-up process, the supplier is onboarded onto the CCF platform and will see a simplified interface focused on ‘My Tasks’.
ℹ️ Suppliers can only view their own data and not others’ because each supplier is assigned a separate ID to ensure data isolation.
Step 4: Creating and Assigning Tasks – Terrascope Customer’s Action
Create a Supplier Measurement Campaign
Navigate to the ‘Measurement’ section (above Supplier Management) and click ‘+ New’ at the top right corner.
Enter the required details such as ‘Measurement Year’, ‘Measurement Name’, and ‘Description’ (this field is optional).
Click ‘Create’ to continue.
Select ‘Supplier Emissions’ as the measurement template.
Tick the checkbox for ‘Pre‑calculated CCF’.
For now, enable at least the ‘Pre‑calculated CCF’ task, which allows suppliers to input externally calculated CCF data into the platform.
Assign Tasks to Suppliers
Access the Tasks
Navigate to ‘Measurement’, locate a measurement campaign, and click it. Then go to the ‘Tasks’ tab. OR,
Navigate to ‘Tasks Summary’ under ‘Supplier Management’. Locate ‘Tasks’, where a list of tasks is displayed at the bottom of the page.
Locate the supplier‑related tasks (e.g., ‘Pre‑calculated CCF – Supplier reporting’).
Define a due date for the supplier task so that suppliers know when to submit their data. Tick the box where the label ‘Due date’ appears, or click the three dots at the right end of the task line and select ‘Edit’.
Click anywhere on the task line item (or click the three dots and select ‘Task View’) will direct you to another view.
Assign a supplier by clicking the ‘+’ button on the right-hand side of the label showing the status and due date.
Configure Supplier Task Template
Once a supplier is assigned, the configured form becomes available for that supplier and determines which data fields are mandatory.
The supplier reporting form is displayed only after at least one supplier contact is assigned to the task.
If no supplier is assigned, the reporting form will not appear; users may see an empty state until a supplier is selected.
Open the task configuration page.
Tick box the fields that suppliers must complete (e.g., energy consumption, renewable energy, emissions by Scope 1 and 2, etc.).
Save the task template once all fields and mandatory rules are defined.
When tasks are assigned, suppliers receive:
An email notification indicating the task name, status, associated campaign, and a link to the platform.
An in‑app notification in the platform.
Step 5: Providing Required Data by Completing Tasks – Supplier’s Action
This section is written from the supplier’s perspective so that users can train their suppliers.
Access the platform and tasks
Receive a task assignment notification email (‘You have been assigned to a task’) and click the link. Alternatively, navigate to self-serve.terrascope.com then log in to the Terrascope platform using the credentials created during onboarding.In ‘My Tasks’ view (other information is hidden to keep the experience focused)
In ‘My Tasks’, the supplier sees all open and draft tasks assigned to them.
Click on the task (e.g., ‘Pre‑calculated CCF’) to open the reporting form.
Fill in the reporting form
The form contains configured fields such as:
Energy consumption (total and renewable)
Emissions by category (for example, selected Scope 3 categories)
Any additional information defined as mandatory or optional
All fields marked as mandatory must be completed; attempting to submit without these will trigger an error message indicating that required data is missing.
Save as draft
At any time, the supplier can choose ‘Save as draft’ instead of submitting.
Draft mode allows suppliers to:
Pause data entry and return later
Avoid losing partially entered data
Allow managers to view draft entries and review progress so far
Submit the task
When all required fields are completed, the supplier clicks ‘Submit’.
If any mandatory Scope 3 fields (such as category 3.1 or others marked mandatory) are not filled, the platform prevents submission and displays an error.
After a successful submission:
An email notification is sent to the Project Manager or Carbon Manager and other configured stakeholders including supplier name, task name, status, and campaign details
Step 6: Review the Submitted Data and Acceptance, or Request Revisions – Terrascope Customer
Locate submitted supplier tasks in ‘Tasks Summary’ under the ‘Supplier Management’ section on the left‑hand pane.
Click on the task line item, or click the three dots at the right end of the task line and select ‘View Task’.
Review the information provided by the supplier:
Include both mandatory and optional data in General Information, Energy Consumption Data, and GHG Emissions Data across Scope 1, 2, and 3 categories.
Check for completeness, consistency, and alignment with your organisation’s emission calculation approach and documentation requirements.
4. Set the task status
After reviewing, update the task status by returning to the task line item in ‘Tasks Summary’ under ‘Supplier Management’.
‘Accepted’ – Select this status when the data is accurate and complete.
‘Need Review’ – Select this status when changes or clarifications are required.
If you select ‘Need Review’, enter your specific feedback in the ‘Comment’ field on the data input page.
The supplier will receive a notification that the task requires revisions.
The supplier can then reopen the task, update the data, and resubmit it for review.
5. Update and resubmit data – Supplier
The supplier receives a notification email and can click the link to access the platform login screen (if logged out previously).
After logging in, the supplier is directed to the data input page to review the comments, make the requested changes or clarifications, and resubmit the task.
6.Final acceptance
Once you are satisfied after any iterations, set the task to “Accepted”.
Accepted supplier tasks feed into the Supplier Emission dashboard as verified inputs for your related emission analytics.
Step 7: Review the Result on Emission Dashboard – Terrascope Customer
Open the ‘Emission Dashboard’ under ‘Supplier Engagement’.
This dashboard consolidates data from supplier tasks that have been submitted and accepted.
Use filters for measurement year or by suppliers.
Apply the ‘Measurement Year’ filter to switch between years; charts and metrics will automatically update to reflect the selected year.
Understand the key metrics:
Verification Status
Number of supplier tasks by status.
Total supplier tasks created for the measurement year.
Comparison of tasks submitted, verified (accepted), or still in draft status.
Energy metrics for the selected year
Total energy consumption in MWh.
Renewable energy ratio (%) out of total energy consumption.
GHG emissions metrics for the selected year
Total GHG emissions reported by suppliers.
Total Scope 1 + 2 emissions, with the ability to toggle between ‘Location’ and ‘Market’ for Scope 2 emissions.
Total Scope 3 emissions.
Analyse the Charts
Common charts in the emission dashboard include:
Energy Consumption Insights
Energy Mix Breakdown – Displays the split between renewable and non‑renewable energy across suppliers.
Energy by Type – Shows the breakdown of energy types reported by suppliers (e.g., electricity, fuels) along with their renewable classification.
Energy Consumption Trends – Illustrates year‑on‑year energy and emission trends, including renewable classifications (available when multiple years of data exist).
GHG Emissions Insights
4. Scope 3 Category Breakdown – Presents emission volumes across Scope 3 categories.
5. GHG Emissions Trend – Provides a year‑on‑year comparison of total emission volumes.
Top Suppliers
6. This section shows the top 10 suppliers ranked by either total emissions, renewable energy percentage, or allocated emissions.
You can toggle between these three views. If fewer than 10 suppliers have verified emissions, all verified suppliers will be displayed.
Each view includes details such as rank, supplier name, measurement year, total GHG volume, total energy volume, renewable percentage, allocation ratio, and allocated GHG volume.
By Total Emissions – Suppliers with the highest total GHG emissions.
By Renewable Energy – Suppliers with the highest percentage of renewable energy.
By Allocated Emissions – Suppliers with the highest allocated GHG emissions (Total GHG × Allocation Ratio).
Supplier Breakdown
7. Provides detailed supplier‑level emissions data, including total energy and emissions, as well as the portion contributing to your organisation for the selected year.
Offers a comprehensive view of each supplier’s total emissions, energy consumption, renewable energy amount and ratio, emission breakdown by Scope 1, 2, and 3, allocation ratio, and allocated emission volume linked to your organisation.
Displays the date when the data was submitted.
Task Summary Dashboard – Terrascope Customer
This dashboard focuses on task progress rather than emission values.
Open the ‘Task Summary’.
Review task status metrics
The ‘Task Summary’ dashboard provides:
Total number of supplier tasks across the measurement years. By default, the view is filtered by a specific measurement year. You may remove the filter to display all tasks across years.
Count of tasks by status:
Not started
In progress
Needs Review
Completed
Submitted
Completion rate – the percentage of tasks completed out of the total number of tasks.
Supplier‑level task breakdown
The supplier panel view shows, for each supplier:
Number of tasks assigned.
Number of tasks by status (e.g., 1 task in ‘Need Review’, 2 tasks ‘Completed’).
Task completion ratio in percentage.
Measurement year.
SBTi status.
Task table view
The task table lists details for each task, including:
Task name
Status
Supplier name
Category of measurement (e.g., Pre‑calculated CCF, PCF, Purchased Electricity, etc.)
Business unit
Measurement name (data campaign name)
Task due date
Assignee
Click the three dots on the right of the task line; selecting ‘View Task’ directs you to the data input page.
Use filters to narrow the Supplier Task Summary view
Filter the dashboard by:
Supplier name
Supplier location
Supplier tier (e.g., Tier 1, Tier 2)
SBTi status
Measurement year
If a selected filter combination contains no data (for example, a specific supplier in 2024 without any tasks), the dashboard will display empty charts for that selection.
Key Tips and Best Practices
Before starting a supplier engagement campaign, ensure that your supplier list is complete and that it includes priority suppliers contributing the most to your Scope 3 emissions.
Communicate clearly with suppliers about why you are collecting data, which standards you follow (for example, GHG Protocol categories), and how their data will be used, so they understand the purpose and value of participating.
Use the ‘Task Summary’ dashboard regularly to monitor progress and follow up with suppliers who are delayed or whose tasks are in ‘Need Review’ so that engagement activities remain on track.
Use the ‘Emission’ dashboard to identify high‑impact suppliers and categories, and apply these insights to decarbonisation planning and supplier engagement strategies.